Terms and Conditions of Student Tours

PLEASE READ THIS ENTIRE PAGE THOROUGHLY. BY REGISTERING FOR THE TRIP AND MAKING THE INITIAL PAYMENT, YOU AGREE TO ABIDE BY THE TERMS AND CONDITIONS OUTLINED BELOW.

In rare instances specific schools may require different terms and conditions. Please review the entire printed flier provided for your trip to ensure you are reviewing the correct terms and conditions.

 

TRANSPORTATION

Modern motor coach transportation will be provided for all tours conducted by Kelly Tours. The motor coach will be operated by an experienced driver and equipped with a DVD player and restroom.

FOOD ALLERGIES

Kelly Tours is compassionate to specific food requests and dietary needs. While we will make every effort to accommodate all of these requests, please be prepared to send alternate food options with your traveler if you have concerns with the group menus. A vegetarian option will be available for all meals. Please contact Kelly Tours at least 45 days prior to the trip departure with special dietary needs.

KELLY TOURS ESCORT

A Kelly Tours representative will accompany the group to all destinations to oversee the trip and take care of all arrangements. This is an added feature that will allow the chaperones to handle their responsibilities.

GRATUITIES

Gratuities for the driver and escort who accompany the group are not included in the package price. We recommend $2 per person/per day for the driver and $2 per person/per day for the escort as each will work hard to ensure that everyone has a great trip! Meal gratuities are included in your package price.

PAYMENT INFORMATION

Don’t Turn In Money To Teachers! No teacher will accept payments for trips. Please do not send payments for this trip to the school. Please mail the payment to Kelly Tours or make your payment online at www.kellytours.com. Parents can make payments conveniently, set up an automatic draft and check the remaining trip balance online at the Kelly Tours website, visit www.KellyTours.com and click on the tab labeled online payments. First time visitors will need to create a Username and Password. Returning customers will login. Use the online help tool or contact Kelly Tours if you do not remember your Username or Password. You will search for your tour using the Trip Number on the first page of the trip flyer. Please make all payments payable to Kelly Tours, Inc. And send with the sign up form on the last page of this flier. Checks, cash, money orders, or credit card payments are accepted. Please include your driver’s license number, student’s/traveler’s name and the trip number on your check. See our home page at www.kellytours.com for payment by credit card. (A charge will be incurred on all checks returned for insufficient funds. Questions concerning Express Checks can be directed to www.expresschecks.org or 912-355-8593). Mail payments to our Savannah office or deliver to the office nearest you.

CANCELLATION

All payments listed on this flyer marked as non-refundable will be non-refundable should a traveler cancel for any reason. All other payments will be refunded through Kelly Tours. Written notice must be sent to notify Kelly Tours of cancellation to kellytours@kellytours.com with the subject line “Cancellation”. The notice must include the traveler’s name, the primary contact’s name, telephone number, email and mailing address, group name and trip number. The refund will then be mailed out or credited back to the credit card used to make payment. Please allow up two weeks after cancellation notice is received for the refund to be processed.

WAIT LISTS

All travelers who make their 1st Payment on or before the assigned date will be guaranteed a spot on the tour. Please allow ample time to complete the reservation process. In rare instances you may experience technical difficulties online, be unable to reach us by phone, or your mailed reservation and payment may not be delivered. It is the parent or guardian’s sole responsibility to ensure payment and reservation is received on or before the 1st payment date. After the 1st Payment date availability is based on a first-come first-serve basis. If there are no available spots, travelers may be placed on a waiting list. Kelly Tours buses accommodate 50 passengers (including the chaperones and escort). An additional bus may be added to the trip (at the discretion of the school and Kelly Tours) if the waiting list exceeds 20 people by the final payment date.

KELLY TOURS, INC. – RESPONSIBILITY AND COMPULSORY ARBITRATION

This form is important. It includes Terms & Conditions and releases Kelly Tours, Inc. from liability. By signing up for this trip all participants and parents or guardians of participants under age 18 agree to the terms of this form. I understand and agree that this Agreement shall constitute a binding contract between the undersigned and Kelly Tours, Inc. which for this contract includes its officers, directors, shareholders and employees, (collectively, “Kelly”). Except for certain buses and vans, Kelly does not own or operate any entity which is to or does provide goods or services for your program, including, for example, arrangements for or ownership or control over lodging facilities, airline, vessel, bus or other transportation companies, local ground operators, visa processing services, providers or organizers of optional excursions, food service of any kind or entertainment providers, etc. All such persons and entities are independent contractors. As a result, Kelly is not liable for any negligent or willful act or failure to act of any such person or entity, or of any third party. Without limitation, Kelly is not responsible for any injury, loss, or damage to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal, terrorist or threatened terrorist activities of any kind, overbooking or downgrading of accommodations, structural or other defective conditions in lodging facilities (or in any heating, plumbing, electrical or structural problem therein), mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation mechanism to arrive or depart timely, dangers associated with animals, sanitation problems, food poisoning, epidemics or the threat thereof, disease, lack of, access to or quality of medical care, difficulty in evacuation in case of a medical or other emergency, or for any other cause beyond the direct control of Kelly. COMPUSLORY ARBITRATION. Upon making payment for this trip, I agree that any dispute concerning, relating, or referring to this contract, the brochure, or any other literature concerning my program, or the program itself shall be resolved exclusively by binding arbitration in Savannah, Georgia, according to the then existing commercial rules of the American Arbitration Association. Such proceedings will be governed by substantive Georgia law.